Additional FAQs and responses will be released as the meeting planning proceeds.
Conference Accessibility
Are closed captions available for online presentations?
Automated closed caption and live transcription are available in Zoom. A full list of supported languages can be viewed here.
I have my own interpreter with me for my session, what do I need to do to prepare?
If you plan to be an online presenter, our Online Meeting Hub can enable simultaneous language interpretation for you and your session, as long as you provide your own simultaneous interpreter. However, CIES will not provide an interpreter for you and your online session. Presentation time slots will remain the same for all presenters, regardless if an interpreter is present.
If you plan to provide your own simultaneous interpreter for an onsite presentation, please make sure you send in your request by February 6, 2024 to conference@cies.us with Own Simultaneous Interpreter in your Subject line. Your request must include all four pieces of information: a) full name of your interpreter; b) the interpreter’s email address; c) language needed for English interpretation; and d) name of your session with the interpretation.
Is language interpretation/translation available?
No, unfortunately, we do not have the capacity to provide language translation or interpretation. Some sessions will be bilingual, using English and another language.
Attending the Conference
Is photography during the sessions permitted?
Photography or recording of onsite sessions, Zoom sessions, or asynchronous presentations is NOT PERMITTED. Zoom meeting sessions reveal the identity not only of the presenters but also all attendees. Recording or photography is not ethical or permitted without the permission of everyone, and this becomes impossible in large sessions, and when people come and go during sessions. Please do not take screen shots, take photos, or record sessions. Many presenters prefer that their work-in-progress not be circulated without permission. And some sessions may include sensitive content that should not be shared beyond those in attendance. If you wish to read a presenter’s paper, please email them to ask for a copy.
What do you mean by “online” and “onsite” days?
CIES 2024 will follow a similar format to last year’s conference There will be two online days (March 6-7, 2024), followed by a break (March 8-9, 2024), and the onsite conference (March 10-14, 2024).
Those who register to attend the on-site days of CIES 2024 in Miami, FL will have access to all on-site and online sessions on March 6-14, 2024. Those registered to attend the two online days of CIES 2024 will have access only to those sessions in the Online Meeting Hub that are scheduled on March 6-7, 2024.
Our panel will be presenting onsite, but one of our panelists will be virtual; can they still present?
Yes, but this will depend on whether the chair or one of your on-site panelists can provide the online presenter a personal Zoom link. The session chair will be responsible for resolving how to virtually include off-site panelists. (A Zoom link will not be provided for regular sessions.) Tech support will not be available for outside Zoom links.
Please be reminded that all presenters, chairs, or discussants must still pay on-site registration fee in addition to CIES membership fee, even if they present online during the five onsite days from March 10-14, 2024.
Who has access to the Online Concurrent Sessions?
All registered on-site and online attendees and participants will have access to the Online Concurrent Sessions.
I have my own interpreter with me for my session, what do I need to do to prepare?
If you plan to be an online presenter, our Online Meeting Hub can enable simultaneous language interpretation for you and your session, as long as you provide your own simultaneous interpreter. However, CIES will not provide an interpreter for you and your online session. Presentation time slots will remain the same for all presenters, regardless if an interpreter is present.
If you plan to provide your own simultaneous interpreter for an on-site presentation, please make sure you send in your request by February 6, 2024 to conference@cies.us with Own Simultaneous Interpreter in your Subject line. Your request must include all four pieces of information: a) full name of your interpreter; b) the interpreter’s email address; c) language needed for English interpretation; and d) name of your session with the interpretation.
I registered as an online attendee (or presenter), what meeting components do I have access to?
Those registered on the online format will have access to all online sessions.
How do I change my mode of presentation (from onsite to online or from online to onsite)?
Due to limited resources and support, change requests will not be accepted in general. Under exceptional circumstances, you must write to conference@cies.us as soon as possible, but no later than January 3, 2024, indicating in your subject line: “Change Request from Onsite to Online” or “Change Request from Online to Onsite”. There is no guarantee that your request will be accepted, and if accepted your change will be FINAL.
What is the online platform for CIES 2024?
Will you be giving out tote bags at the conference?
We no longer give out tote bags at our Annual Meeting. You are encouraged to bring your own bag.
Do I need to submit or upload my presentation in advance?
February 15, 2024 is the deadline for sending posters and book launch videos. On-site (optional) and online poster presenters should send their poster to conference@cies.us before February 15 indicating in your subject line: “Poster to be uploaded.” For (optional) book launch videos, presenters should send their video to conference@cies.us before February 15, 2024, indicating in your subject line: “Book launch video to be uploaded.” Other presentations do not have to be submitted or uploaded in advance.
When are the Pre-Conference Workshops?
What accommodations are available for attendees with disabilities?
For online sessions, the automatic closed captioning in Zoom can be used. If other accommodation is required, please contact us at conference@cies.us, indicating in your subject line: “Support for Attendees with Disabilities.”
Registration
When do I register for Early Bird rates if I am not listed in the program?
If you are a CIES member, the extended Early Bird preferential rate will be available from October 9th-November 13th, 2023. For non-members, we have reserved December 6th-18th for their early bird rate. It is recommended you register early to enjoy these rates, though our registration system will remain open until the last day of CIES 2024. Regular rates will apply outside of the aforementioned dates.
Who must sign the waiver claim to participate in CIES 2024?
To protect your on-site participation in CIES 2024, your consent to our waiver claim on Covid-19 is REQUIRED (view the Waiver Claim on Covid-19). This is a prerequisite for your registration for all our on-site events offered by CIES 2024 in Miami, FL, March 10-14, 2024. Similarly, if you register for any excursions offered at CIES 2024 during March 10-14, 2024, your consent to our waiver claim on excursion is REQUIRED (view and print the Waiver Claim on Excursion).
How does an organization register and pay for a group?
Organizations are strongly encouraged to use the systems to individually register each member of their group. If your organization is registering more than 10 people, please contact accounts@cies.us for more information.
How much will registration cost?
Do I have to register for pre-conference workshops separately in addition to my registration for CIES 2024?
Yes. If you plan to attend a pre-conference workshop (or more), you should register for the workshop(s) when you register for the conference or later, until March 10th, 2024.
Why isn’t the meeting free for online participants?
It costs money to put on a meeting – even an online meeting. There are costs associated with the submission system, websites, storage for recorded sessions, Zoom licenses, and other technological services.
What is the new deadline?
Memberships are based on a calendar year (January 1 ending December 31). To renew your membership for 2024, you must renew AFTER October 15. Multi-year memberships are available for up to 3 years.
Other attendees who are not presenting, discussing, chairing, or organizing sessions may attend and pay the registration fee for CIES 2024 until the last day of the conference, although it is financially beneficial to join CIES and register as a member.
When will registration open?
Can I purchase a one-day pass to attend the meeting?
Why are the registration prices different for online and on-site participation?
I may need to cancel. What is the refund policy?
To be eligible for a refund, cancellation requests must be made by email to conference@cies.us no later than Tuesday, February 6, 2024, indicating in your subject line: “Cancellation & Refund Request”. A cancellation fee of $35 will apply.
For individuals registered at Low-Income Country rates, the cancellation fee will be waived if the request is made by February 6, 2024.
Refunds will be issued in the same form in which they were received. In the case of wire transfer refunds, a $20 wire transfer fee will be withheld from the refund amount. No refunds will be issued to requests after February 6, 2024.