FAQS

Additional FAQs and responses will be released as the meeting planning proceeds.

Conference Accessibility

Are closed captions available for virtual presentations?

Automated closed caption and live transcription are available in Zoom. A full list of supported languages can be viewed here.

I have my own interpreter with me for my session, what do I need to do to prepare?

If you plan to be an virtual presenter, our Virtual Meeting Hub can enable simultaneous language interpretation for you and your session, as long as you provide your own simultaneous interpreter. However, CIES will not provide an interpreter for you and your virtual session. Presentation time slots will remain the same for all presenters, regardless if an interpreter is present.

Is language interpretation/translation available?

No, unfortunately, we do not have the capacity to provide language translation or interpretation. Some sessions will be bilingual, using English and another language.

How do I request accommodation?

For any CIES Related Activities, participants who require accommodations must make all efforts to submit a written request at least thirty (30) days prior to the CIES Related Activity. This will provide the organizers of the CIES Related Activity to review the request, engage in an interactive process, and provide all reasonable accommodations that do not cause an undue burden on CIES. Such request shall be submitted in writing to oed@cies.us and include the following components:

· Requestor’s name;
· Requestor’s contact information;
· Information about the CIES Related Activities the requestor will be attending;
· Identification as a person with a disability, including the nature of the disability; and
· Identification of requested accommodations.

Attending the Conference

Is photography during the sessions permitted?

 Photography or recording of onsite sessions, Zoom sessions, or asynchronous presentations is NOT PERMITTED. Zoom meeting sessions reveal the identity not only of the presenters but also all attendees. Recording or photography is not ethical or permitted without the permission of everyone, and this becomes impossible in large sessions, and when people come and go during sessions. Please do not take screen shots, take photos, or record sessions. Many presenters prefer that their work-in-progress not be circulated without permission. And some sessions may include sensitive content that should not be shared beyond those in attendance. If you wish to read a presenter’s paper, please email them to ask for a copy.

Who has access to the virtual sessions?

All registered on-site and virtual attendees and participants will have access to the virtual sessions.

I have my own interpreter with me for my session, what do I need to do to prepare?

If you plan to be an virtual presenter, our Virtual Meeting Hub can enable simultaneous language interpretation for you and your session, as long as you provide your own simultaneous interpreter. However, CIES will not provide an interpreter for you and your virtual session. Presentation time slots will remain the same for all presenters, regardless if an interpreter is present.

I registered as an virtual attendee (or presenter), what meeting components do I have access to?

Those registered on the virtual format will have access to all virtual sessions.

How do I change my mode of presentation (from onsite to virtual or from virtual to onsite)?

Due to limited resources and support, change requests will not be accepted in general. Under exceptional circumstances, you must write to conference@cies.us as soon as possible, but no later than February 20, 2026, indicating in your subject line: “Change Request from Onsite to Virtual” or “Change Request from Virtual to Onsite”. There is no guarantee that your request will be accepted, and if accepted your change will be FINAL.

Will you be giving out tote bags at the conference?

We no longer give out tote bags at our Annual Meeting. You are encouraged to bring your own bag.

What accommodations are available for attendees with disabilities?

For virtual sessions, the automatic closed captioning in Zoom can be used. If other accommodation is required, please contact us at conference@cies.us.